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MICROSOFT WORD DOCUMENT HEADINGS UPDATE
MICROSOFT WORD DOCUMENT HEADINGS MANUAL
MICROSOFT WORD DOCUMENT HEADINGS SOFTWARE
MICROSOFT WORD DOCUMENT HEADINGS PLUS

MICROSOFT WORD DOCUMENT HEADINGS MANUAL

If you have a title or subtitle that is part of an existing paragraph, or if you would like the Table of Contents text to be different than what appears in the body of your text, you can insert a manual Table of Contents field instead of applying a Heading style to an entire paragraph. (You can also do this with "Heading 3" styles for sub-sub-headings, etc., if necessary.) Once the "Heading 1" style has been updated to match that in your document, for the other chapter headers, just highlight the chapter title and left-click on the (now-modified) "Heading 1" style to apply it.įor sub-chapter titles, repeat this process, but use the "Heading 2" style instead.

MICROSOFT WORD DOCUMENT HEADINGS UPDATE

This will both apply the "Heading 1" style to your chapter heading (allowing the Table of Contents to detect it), and also update the Heading 1 style for your document to match the style you were using. Next, on the "Home" tab on the menu, go to the Styles section and find the style "Heading 1" (but don't click it yet, because clicking it will reformat your title to Word's default "Heading 1" style format).įor your first chapter heading, right-click the style "Heading 1" and select "Update Heading 1 to Match Selection". Step 1: In order for Word to identify the headers and subheaders for your Table of Contents, you need to apply the appropriate "Heading" styles to your chapter and sub-chapter headers.įor example, to mark a chapter title as a Level 1 Heading, first select the text that you would like to appear as the chapter heading in the Table of Contents by clicking-and-dragging your cursor over it to highlight it. Setting this up can be a time-consuming process, but if you are writing a lengthy document that will go through several drafts, the automatic Table of Contents can save you a lot of manual revising each time your page numbers or chapter titles change.

MICROSOFT WORD DOCUMENT HEADINGS SOFTWARE

NOT use descriptive phrases – screen reading software identifies images, so do not use phrases such as "image of." or "graphic of.".Microsoft Word has an automatic table of contents function that can automatically generate a table of contents for your document, provided you correctly tag the chapter headers and sub-headers that you wish to show in your table of contents.NOT be redundant – do not provide information that is in the surrounding text.Succinct – a few words are usually enough a short sentence or two is sometimes appropriate.Accurate and equivalent – present the content or function as the image.

MICROSOFT WORD DOCUMENT HEADINGS PLUS

Provide an alternative in the surrounding text.įor complex images like charts, you will often need to provide succinct "Alt text" plus a table or lengthier text alternative near the image.

You can add "Alt text" text to Pictures, Shapes, Charts, SmartArt, and (in Office 365) Icons and 3D Models.

Use the "Alt text" functionality in Word.

There are two ways to provide alt text in Word documents: This information will be presented to a screen reader user when they encounter the image. If an image presents content or has a function, you must provide an equivalent alternative text for this image. You should not skip heading levels, such as using a Heading 4 after a Heading 2 with no Heading 3 between the two.

A Heading 4 is a sub-section of the Heading 3, and so on.

A Heading 3 is a sub-section of the Heading 2.

A Heading 2 is a major section heading.

There is generally just one Heading 1 per document, although it is possible to have more than one (e.g., a journal where each article is a Heading 1).

A Heading 1 is the document title or a main content heading.

Heading levels should represent the structure of the document. These Font styles will provide visual headings but not the document structure needed for navigation by assistive technology users is missing.

Unfortunately, it is a common practice to create a "heading" by highlighting the text and applying a different font, a larger font size, bold formatting, etc. However, this only works if Word's Heading styles are used. For example, screen reader users can access a list of all headings in the document, jump from heading to heading, or even navigate by heading levels (e.g., all second-level headings). Screen reader users can also navigate Word documents by headings. When encountering a lengthy Word document, sighted users often scroll and look for headings to get an idea of its structure and content. A good heading structure is often the most important accessibility consideration in Word documents.